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PRINCE2 Practitioner Certification Exam is a highly regarded certification program that assesses the proficiency of project managers in implementing the PRINCE2 methodology. It is an advanced level certification that requires a deep understanding of the PRINCE2 framework and its principles, themes, and processes. Passing the exam can be a significant career milestone for project managers and can lead to increased job opportunities, higher salaries, and more significant responsibilities within an organization.
PRINCE2 Practitioner certification exam is a challenging and rigorous exam that tests candidates’ knowledge and understanding of the PRINCE2 methodology and their ability to apply it in practice. PRINCE2 Practitioner Exam certification is highly valued by employers and is an excellent way for project managers to demonstrate their expertise and knowledge of the PRINCE2 methodology. It is also an excellent way for professionals who are new to project management to gain a solid understanding of the PRINCE2 methodology and its application to real-world projects.
NEW QUESTION # 24
Scenario
Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well. He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has an overall perspective of the business strategic requirements and the authority to commit resources as required.
Marketing Director: She has been with the company for three years, following a successful career with a publicity company. She has the ability to represent the needs of the business, particularly as this is a marketing project. She has the authority to commit the annual business marketing budget, from which the project will be funded, as she sees appropriate. She will be responsible for monitoring the expected benefits of the calendar, in particular the improvement of the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the company and is still as keen and energetic as the day he started. VVhilst he will not be part of the project team, his staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control. They now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office equipment needs of the company and will supply the stationery for this project.
Portraits ltd: This is a professional photographic company with a number of excellent photographers and a history of successful work. This company has been selected to take the photos for the company calendar.
It has yet be decided which of the photographers to use.
Which 2 statements explain why the Marketing Director should be appointed as a Senior User for this project?
- A. A number of the products will be produced by the Sales department and the Marketing department.
- B. The Marketing department will help to deliver the benefits of this project.
- C. The project will be funded from the business marketing budget.
- D. She can represent the Marketing department.
- E. She previously had a successful career in publicity.
Answer: B,D
NEW QUESTION # 25
Which of the following statements is FALSE regarding the Continued Business Justification?
- A. If the project is no longer justified it should be stopped
- B. The justification for the project must remain the same throughout the project
- C. The justification for the project should remain valid
- D. The justification for the project may change
Answer: C
NEW QUESTION # 26
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company logo Selected photographs- 12 professionally-produced photographs, showing different members of staff
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Selected paper and selected envelope - for printing and mailing the calendar Chosen label design - a competition to design a label will be held as part of this project List of customers - names and addresses of customers to whom the calendar will be sent.
-
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to: Create the customer fast using information from the Accounts and Marketing
- departments
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Confirm compliance with the Data Protection Legislation Create a design for each month - this will be done by the internal creative team Select and appoint a professional photographer Gather photograph design ideas from previous project and agree photographic session schedule Prepare a production cost forecast Select paper and envelope.
Stage 3 will include the activities to:
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Produce and select tie professionally-taken photographs Hold the label design competition and choose the label design Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products and the cost of the project management activities are estimated to be (GBP)20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost tolerance of +(GBP)6,000 / -(GBP)6,000. A change budget of (GBP)500 has been allocated but there is no risk budget.
During stage 2, an early review of the photo design ideas from the Marketing department has highlighted the need for engineering machinery to be operating in the background during the photo sessions. This requires a change to the baselined Product Description for the photos. What action should the Project Manager take?
- A. Revised the Product Description for the photos and issue it to the Engineering Manager to ensure that the machinery will be operating during the photo sessions.
- B. Log the change in the Issue Register as a request for change.
- C. Include this requirement on the next Checkpoint Report to the photographer.
- D. Raise an Exception Report to the Project Board.
Answer: B
NEW QUESTION # 27
Which of the following statements is FALSE regarding the Continued Business Justification?
- A. The justification for the project must remain the same throughout the project.
- B. The justification for the project should remain vabd.
- C. If the project is no longer justified it should be stopped.
- D. The justification for the project may change.
Answer: B
NEW QUESTION # 28
Having created the Issue Report and analyzed the impact of removing the Facilities Division from the scope of
the Outsourcing project, the proposed option exceeds tolerance. \Nhat is the next action the Project Manager
should consider?
- A. Create an Exception Plan to change all of the project's products to reflect the exclusion of services provided
by the Facilities Division. - B. Amend the Stage Plan for stage 3: remove all products related to the Facilities Division and add the
activities required to deliver the new Government initiative. - C. Create an Exception Report to inform the Project Board of the situation and the available options.
- D. Update the associated Configuration Item Records with details of the Issue Report that caused the change.
Answer: C
NEW QUESTION # 29
It is now late October and the project is in stage 3. The label design competition has been held and the photos of the staff have been taken. The CEO and Marketing Director still need to choose the winning label design and the 12 photos for the calendar. However, the Executive has learned that two competitors are issuing calendars to MNO's customers by the middle of November. After analyzing the impact of this Issue, one of the options the Project Manager has presented to the Project Board is to close the project prematurely.
There are a number of key facts relating to this project that would need to be recorded if the project Y-e to be closed now.
Which product should show that the project has been closed prematurely and has not achieved the objectives defined in the Project Initiation Documentation (PID)?
- A. Exception Report
- B. End Project Report
- C. Project closure notification
- D. Benefits Review Plan
Answer: B
NEW QUESTION # 30
HOTSPOT
Product Summary
A list of customers will be collated. This will use existing information from the Accounts department about current customers, and existing information from the Marketing department about prospective customers.
Using the tariff of mailing costs available from the Post Office, a production cost forecast will be produced to allow the CEO and the Marketing Director to decide whether to continue with the project. If they decide to continue, they will give the approval to launch the internal label design competition. Competition rules will be required to communicate details of the competition to the staff. The chosen label design will then be selected from the competition entries.
The photos for the calendar must be based on existing photo design ideas available from the Marketing department. The selected photos will be chosen from these. Monthly calendar displays will be created to show the required layout of each page.
Product Breakdown Structure (contains errors)
Extract from Stage Plan for stage 3.
(All entries are true statements but may not be shown under the correct heading or in the correct document).
Using the Product Summary and Product Breakdown Structure provided as additional Information for this question In the Scenario Booklet, answer the following question.
Column 1 is a list of some of the entries in the product breakdown structure. Determine whether each entry in Column 1 has been correctly shown in the product breakdown structure. Select from Column 2 the appropriate statement that correctly describes that entry. Each selection from Column 2 can be used once, more than once or not at all.
Answer:
Explanation:
NEW QUESTION # 31
Which statement best explains the purpose of Tailor to suit the project environment?
- A. To tailor the use of the principles to suit the project
- B. To use a set of pre-defined templates for the size of project
- C. Ensure project controls are based on project's scale, complexity, importance, capability and risk
- D. To pick which PRINCE2 processes to apply and which to leave out
Answer: D
Explanation:
Topic 2, Business Case Theme
NEW QUESTION # 32
When does Directing a Project begin?
- A. From the beginning of Starting up a Project
- B. From the completion of Initiating a Project
- C. From the completion of Starting up a Project
- D. From the beginning of Initiating a Project
Answer: C
NEW QUESTION # 33
Scenario
Additional Information
Further information on some resources who could be involved in the project:
Outcome Account Manager: He represents Outcome which is a recruitment agency that provides specialist outsourcing resources. Outcome provided the consultants who carried out the feasibility study and the same consultants will be providing support and guidance to the Information Technology and Facilities teams during the project.
Director of Finance Division: She was transferred from the Information Technology Division 12 months ago. She is responsible for ensuring a cost-conscious approach is adopted in all operational and project activities across the Ministry of Food Hygiene.
Hardware Manager: Reports to the Director of Information Technology. He provides computer hardware to all business functions but has little awareness of the needs of his colleagues working in software.
Payroll Manager: Reports to the Director of Finance. He is a very experienced and efficient qualified accountant who has much of the responsibility of running the Finance Division on behalf of the Director of Finance. He has been involved in drafting the Ministry's business strategy and assisting in a full business risk assessment. He also drafted the corporate Business Case standards.
Which 2 alternative actions apply to the proposed Senior User for this project?
- A. Remove because he has no authority to commit user resources.
- B. Add 'Hardware Manager' because he provides computer hardware to all business functions and will be impacted by the outcome.
- C. Replace with 'Director of Research and Development' because she deals with both the Information Technology and the Facilities Divisions and can make sure her division's needs are specified.
- D. Retain because he provides the outsourcing resources required to support the project.
- E. Retain because he will be providing support to the Information Technology and Facilities teams during the project.
Answer: A,C
NEW QUESTION # 34
There are two time driven controls in PRINCE2, which are they?
- A. Checkpoint and End Project Reports
- B. Highlight and Checkpoint Reports
- C. Highlight and End Stage Reports
- D. Highlight and Lessons Reports
Answer: B
NEW QUESTION # 35
Which 2 statements should be recorded under the Expected dis-benefits heading?
- A. MFH will lose direct control over the outsourced business functions.
- B. Staff morale will be negatively affected.
- C. The project will take two years to deliver.
- D. Staff may lose the opportunity to work in Information Technology.
- E. An investment of £2.5m is required.
Answer: A,C
Explanation:
Explanation/Reference:
Reference: http://www.whatisprince2.net/prince2-theme-business-case.php
NEW QUESTION # 36
Which of the following statements are True:
1. Quality management is the complete set of quality standards, procedures and responsibilities for a site or
organization.
2. Quality planning is about defining products required of the project with their respective quality criteria,
methods and responsibilities.
3. Quality control focuses on the operational techniques and activities used to carry out quality inspections
4. Quality assurance ensures that quality methods are being correctly followed.
- A. 1, 2 & 4
- B. 1, 3 & 4
- C. 1, 2 & 3
- D. 2, 3 & 4
Answer: C
NEW QUESTION # 37
MANAGING A STAGE BOUNDARY
The ABC Company trainers have been accredited and the course booking procedures have been amended. The 'managing a stage boundary' process is taking place at the end of stage 3.
Which activity should occur during the 'update the business case' activity?
- A. Update the overall plan with the time and cost taken to develop the 'e-learning course' and 'amended course booking procedures'
- B. Break the 'planned pilot courses' down into component products in order to identify the work required to deliver them.
- C. Review whether a new team manager should be appointed to lead the delivery of the pilot courses during stage 4.
- D. Review whether the possible sales of the training course to external companies are likely to cover the project costs.
Answer: A
NEW QUESTION # 38
Scenario
Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.
Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results.
After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
What statement applies to the Records section?
- A. Move entry 7 to Communication procedure because it refers to the method to be used for communication to external parties.
- B. Move entry 8 to Tools and techniques because it refers to a filing technique.
- C. Move entry 6 to the Configuration Management Strategy because it defines the identification scheme for the project's products.
Answer: C
NEW QUESTION # 39
Project Scenario - Health and Safety Training Project:
ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.
ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites. The project will deliver "capability to provide health and safety training", including the materials needed for classroom-based training and e-learning. The expected benefits for construction companies include a reduction in lost days and legal costs due to accidents.
The e-learning course will be developed by a specialist external consultancy. The materials for classroom-based training will be delivered by ABC Company's development team. All course materials will be piloted before they are used. ABC Company will deliver training to its customers and also hopes to sell the course materials to other training companies as part of their operational business. ABC Company will use their own sales and marketing departments to promote the courses.
The legislation requires construction companies to comply with the new legislation within two years. The course materials and trainers have to be accredited by a government agency before courses can be delivered.
ABC Company is planning to deliver pilot courses within five months of starting the project.
The ABC Company standard development model for new courses recommends the following stages:
End of the Project scenario.
Additional Information:
The Chief Executive Officer (CEO) founded the company five years ago. Under her leadership, ABC Company has grown quickly into a successful training company. It delivers a range of accredited professional training.
The Finance Director is also a founder member of ABC Company and is responsible for authorizing budgets for the Operations and Development Teams. She authorizes all large contracts personally.
The Purchasing Manager reports to the Finance Director and is responsible for managing and monitoring supplier contracts.
The Operations Director is responsible for the delivery off all training and for the training development budget. His department organizes courses, venues and trainers. They work with the Product and the Sales teams to provide a comprehensive training schedule. ABC Company's IT manager reports to the Operations Director.
The Business Development Director has recently been appointed to identify new training needs and propose new products. She will work with the Operations. Director to ensure a cost-conscious approach and that appropriate development technologies are used for the health and safety course.
The Training Development Manager reports to the Business Development Director and is responsible for developing training materials and gaining accreditation, in accordance with the standard course development model. Course developers in his team have skills in a range of development technologies and are allocated to projects as needed.
The Training Delivery Manager, who reports to the Operations Director, is responsible for ensuring that internal and external trainers deliver ABC Company training courses to the required standard. He also checks course materials to ensure they are fit for purpose and of the required quality.
The Central Services Director has responsibility for corporate communications, facilities management and configuration management. He recently led a project to consolidate all company quality systems into one quality management system and set up a corporate quality department, now managed by the Corporate Quality Manager.
The Corporate Document Manager reports to the Central Services Director. She helped establish the company's document management system and now operates it across the business. She manages a team of administrators and contracts staff when workload is high.
The Sales Director joined ABC Company two months ago and is keen to establish himself by suggesting new markets for the courses and material. All account managers and the marketing team report to him. They promote existing training courses to other training companies and existing customers.
End of the additional information.
During stage 3, a work package was assigned to produce the 'planned pilot courses'. The product's quality criteria were defined and baselined before the work package was agreed.
Which principle is being applied, and why?
- A. 'Focus on products', because a product should be agreed and defined to a reasonable extent before production begins.
- B. 'Continued business justification', because both work activities and products contribute to the success of the project.
- C. 'Continued business justification', because the business justification is partly defined in the product description of a specialist product.
- D. 'Focus on products', because delivering a product's complete set of features is more important than delivering it on time or to cost.
Answer: A
NEW QUESTION # 40
Scenario
Additional Information
Further information on some resources who could be involved in the project:
Outcome Account Manager: He represents Outcome which is a recruitment agency that provides specialist outsourcing resources. Outcome provided the consultants who carried out the feasibility study and the same consultants will be providing support and guidance to the Information Technology and Facilities teams during the project.
Director of Finance Division: She was transferred from the Information Technology Division 12 months ago. She is responsible for ensuring a cost-conscious approach is adopted in all operational and project activities across the Ministry of Food Hygiene.
Hardware Manager: Reports to the Director of Information Technology. He provides computer hardware to all business functions but has little awareness of the needs of his colleagues working in software.
Payroll Manager: Reports to the Director of Finance. He is a very experienced and efficient qualified accountant who has much of the responsibility of running the Finance Division on behalf of the Director of Finance. He has been involved in drafting the Ministry's business strategy and assisting in a full business risk assessment. He also drafted the corporate Business Case standards.
Which 2 alternative actions apply to the proposed user assurance for this project?
- A. Remove because neither of these individuals are from the business functions to be outsourced.
- B. Retain because they are able to help identify stakeholders and their communication requirements.
- C. Retain because their divisions will be the major users of the outsourced services and they can provide the user perspective on the impact of any proposed changes.
- D. Retain because they are both very positive about outsourcing the selected business functions.
- E. Retain because selecting only one of them may cause unnecessary conflict.
Answer: B,C
NEW QUESTION # 41
One of the senior managers of the company that is developing the 'e-learning course' has worked with ABC Company before. The team manager for the delivery of the 'e-learning course' has looked on ABC Company's intranet, but cannot find any reference to this work. The team manager has contacted the senior manager to discuss this project.
Is this an appropriate application of the 'learn from experience' principle, and why?
- A. Yes, because the project involves more than one organization.
- B. No, because the senior manager should advise the team manager of any lessons.
- C. Yes, because the team manager should actively look for useful information.
- D. No, because every project is unique and should deliver specific business objectives
Answer: C
NEW QUESTION # 42
HOTSPOT
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
Answer:
Explanation:
NEW QUESTION # 43
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PRINCE2 Practitioner exam is a globally recognized qualification that helps project managers and practitioners become well-versed in the PRINCE2 methodology. PRINCE2-Practitioner exam is designed to test the candidate’s understanding of how to apply and tailor the PRINCE2 methodology in real-world scenarios. Passing the PRINCE2 Practitioner exam demonstrates a high level of knowledge and expertise on the PRINCE2 framework, enabling project managers and practitioners to manage projects effectively, delivering business value to their organization.
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